- Only workspace owners & managers can invite members.
- Members invited via email & URL should install the app after registering according to the instructions here.
1. Invitation Method (Translation Mode)
For all methods below, start with these common steps:
- Click the invite icon
- Click Add Member
- Choose one of the following tabs:
Invite to Workspace
Use this when you want to invite members by email and assign roles or permissions at the same time.
- Enter the email address of the member you want to invite
- Set the member’s role (Member / Manager)
- Click Send Invitation
Invite via URL
Use this when you want to quickly share an invitation link without entering individual email addresses.
- Set the validity period and issue the link
- Copy the link and share it with the members you want to invite
URLs have a validity period of up to 30 days.
2. Invitation Method (Virtual Office)
The same methods (Invite to Workspace, Invite via URL, Create User) are available in Virtual Office mode.
- Click Invite Teammates
- Choose one of the following tabs:
Invite to Workspace
In Virtual Office, you can additionally assign members to specific floors, projects, or groups at the time of invitation.
- Place members in specific projects or groups to manage work and record attendance.
- If you create multiple floors, you can invite new members to specific floors only.
- If you invite with “Enable Web App” turned ON, that member will be able to use VoicePing in a browser as well.
Invite via URL
Use this when you first allow access to all floors and then decide member permissions and group management later.
- Set the validity period and issue the link
- Copy the link and share it with the members you want to invite
URLs have a validity period of up to 30 days.
Create User
Use this when you want to issue a temporary password so new members can log in immediately.
- Enter the name and email address of the member to invite
- The login credentials will be sent to the workspace manager’s email. Share the email address and temporary password with the new member.
You can download a CSV template, enter names and email addresses, and upload the saved CSV file to create up to 50 accounts simultaneously.
3. Disable/Enable Two-Factor Authentication
It is enabled by default.
You can enhance security when inviting new users by enabling two-factor authentication using email from [Settings] > [Workspace].
- If a member receives an invitation email in a workspace with two-factor authentication enabled, they will need to go through email authentication when joining. Therefore, new members can only register with the invited email address and cannot register with other email addresses.
- As an exception, if a user joins the workspace using an Apple account or Google account, they do not need to go through two-factor authentication.
