This feature is available on paid plans only. Please upgrade your plan if you are on the free plan. This feature is not available for guest users.
What is the Vocabulary Builder?
The Vocabulary Builder is an AI-powered tool that automatically extracts specialized terminology from your documents and adds them to your workspace’s custom dictionary for improved speech-to-text accuracy. Simply upload PDFs or paste text before your meetings, and AI will detect phrases that are commonly misrecognized by speech-to-text — such as industry terms, product names, and technical jargon. These phrases can then be added to your dictionary in bulk, improving transcription accuracy for all future meetings.How It Works
- Upload — Upload PDFs or paste text containing specialized terminology
- AI Analysis — AI automatically detects phrases likely to be misrecognized by speech-to-text
- Add to Dictionary — Add extracted phrases to your workspace’s custom dictionary
- Improved Accuracy — All future meetings benefit from better transcription of these terms
Accessing the Feature
- Open the Virtual Office in VoicePing
- Click the Dictionary button in the toolbar
- The Dictionary Settings modal will open
- Select the Vocabulary Builder tab
How to Use
Step 1: Select Your Language
Choose the language for analysis from the dropdown at the top of the modal. This should match the language of your documents.
Step 2: Create a New Session
Option A: Upload Files
- Click or drag and drop files into the upload area
- Select PDF or TXT files from your computer
- Enter a session name (optional — a default name will be generated)
- Click the button below to begin processing
| Item | Limit |
|---|---|
| Supported formats | PDF, TXT |
| Max files per session | 20 |
| Max file size | 100MB per file |
Option B: Paste Text
- Switch to the text input mode
- Paste your text content directly
- Enter a session name (optional)
- Click the button below to begin processing
Step 3: Wait for Processing
- A progress bar shows the current processing status
- You can close the modal and return later — processing continues in the background
Step 4: Review Extracted Phrases
Once processing completes:- Select your session from the session dropdown
- View the list of detected phrases
- For each phrase, you can:
- Edit the phrase
- View and edit misrecognized variants
- Add pronunciation guides
- Request additional AI suggestions
Step 5: Add Phrases to Your Dictionary
- Select the phrases you want to save
- Click Add Selected to Dictionary
- The selected phrases will be added to Special Words Recognition for improved speech-to-text accuracy
Managing Sessions
View Past Sessions
Use the session dropdown to see all your previous analysis sessions. Each session shows its creation date and processing status.