VoicePing creates searchable meeting logs from live translation, VoicePing meeting rooms, uploaded files, mobile live transcription, and Web Meeting Bot sessions.
Open Meeting Logs
- Open VoicePing.
- Go to Meeting Logs.
- Select a meeting log from the list to review its transcription, translation, AI summary, notes, and sharing settings.
Meeting logs come from several sources, each opened from its own place in the app:
| Source | Where to open it |
|---|
| Live translation, VoicePing meeting rooms, and mobile live transcription | Meeting Logs |
| Web Meeting Bot sessions (Zoom, Google Meet, Microsoft Teams) | Meeting Logs → Web Meeting Bot |
| Uploaded audio and video files | Captions tab |
AI Summary Templates
Choose the template that best matches the meeting before generating or saving the summary.
| Template | Best for | Main output |
|---|
| General | Standard meetings | Title, summary, action items, topics |
| Customer Interview | User research and sales discovery | Interview overview, needs/signals, next steps/risks |
| Regular Team Meeting | Scrums and internal syncs | Progress, action items, blockers/risks |
| HR Recruiting Interview | Hiring interviews | Candidate overview, recommendation/follow-up, assessment |
| Human Evaluation Meeting | Performance or evaluation meetings | Evaluation overview, decision/follow-up, strengths/concerns |
| Formal Presentation | Webinars and formal talks | Presentation overview, decisions, reactions, next steps |
Very short transcripts may not have enough content for AI Summary. Add more transcript content or select a longer meeting log before retrying.
Share Meeting Minutes
Use the sharing controls in the meeting log to choose one of these scopes:
- Participants only
- Specific users or groups
- All workspace members
You can also download transcript/translation files and share them outside VoicePing when your workspace policy allows it.
Edit Details
From the meeting log, you can rename the meeting, add tags, edit notes, change supported display languages, and update sharing scope.
Retention
Audio data on paid self-service plans is retained for up to 3 months. Meeting minutes and transcript logs are retained for up to 1 year. Web Meeting Bot or recording video, when available, is retained for up to 1 month. Managed Enterprise retention can differ by contract.
